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Contacts

AI tools are becoming part of everyday business. Employees are using them to research information, create content, summarize documents, and work more efficiently. But bringing AI into a business involves more than purchasing licenses and creating accounts. Businesses also need to think about security, company information, employee access, and how the technology will be managed. CatchMark Technologies recently helped businesses take that next step by creating managed AI environments designed for workplace use.

The Problem

Employees were interested in using AI, and in some cases were already experimenting with individual AI accounts. The businesses needed a better way to introduce AI across their organizations. They needed to answer questions such as:

  • Who should have access?
  • How will employee accounts be managed?
  • What company information can AI access?
  • How do we keep company data secure?
  • How should employees use AI responsibly?

The goal was to make AI useful for employees without losing control over security and company information.

The Solution

CatchMark helped move AI from individually managed accounts into business-managed environments.

We worked with each organization to determine how AI would be used, who would manage it, and what security and access settings were needed. CatchMark then helped configure the AI environment and prepare the organization to manage it moving forward.

For businesses using Microsoft 365, we also looked at how AI could work with the tools and information employees already use. This included Microsoft sign-in and access to supported Microsoft 365 information based on each employee’s existing permissions.

Project Highlights

Business-managed AI accounts: AI access can be managed by the organization instead of relying on employees’ individual accounts.

Security and access: CatchMark reviewed settings around users, company information, sharing, and permissions.

Microsoft 365 connectivity: AI can work alongside existing Microsoft tools while continuing to follow employees’ existing access permissions.

Employee preparation: Users and administrators receive guidance on accessing the technology, handling company information, and reviewing AI-generated information before using it.

Challenges Solved

The biggest challenge wasn’t simply getting AI to work. It was making sure businesses could use it in a way that fit their existing technology environment. CatchMark helped provide clearer control over who has access, how AI is managed, what company information it can use, and how employees should use it. The result is a stronger foundation for businesses to begin using AI today while giving them room to expand how they use it in the future.

Is Your Business Exploring AI?

Whether employees are already experimenting with AI or your organization is considering tools such as ChatGPT, Claude, or Microsoft Copilot, CatchMark Technologies can help you determine how AI fits into your business.

From planning and security to setup and employee adoption, we can help you take the next step with AI.